GUIDANCE FOR GRANT APPLICATIONS
 
INTRODUCTION

Each financial year (commencing 1 April) Lyminge Parish Council has a provision in its budget to allow it to make grants to organisations whose activities benefit the residents of Lyminge parish.

 

WHO CAN APPLY?

Applications are accepted from voluntary and community organisations – whether registered as a charity or not.  Priority will be given to organisations from within Lyminge parish.  Organisations that have a statutory right to raise a precept are excluded from the scheme.  Only one grant per year per organisation will be offered but different applications for subsequent years can be submitted up to 3 years in advance.  

 

SCALE OF GRANTS AND MATCH FUNDING

As the sum available each year is limited the Parish Council wishes the spread its limited funds as far as possible.

 

Applicants are expected to self fund, or match fund from other sources, at least 25% of the total project cost.  The Parish Council will be able to assist applicants by suggesting additional sources of funding – please ask the Clerk for information (see details below).

 

Applications are to be accompanied by a completed project budget.  Applications with an incomplete budget will not be considered.

 

ONE OFF OR REGULAR COSTS?

The Parish Council prefers to fund “one off” costs – capital costs.  It is very unlikely to fund regular costs.  The only exception that may be considered is at the start of a project where the grant could be considered as “seed corn”.

 

HOW ARE APPLICATIONS ASSESSED?

All applications are assessed by the Finance and Administration Committee and, if recommended, are then referred to the next Full Council meeting for approval.  You may be asked to present your project to one or both committees.  

 

TIMESCALE FOR DECISIONS

If all the required information (please see the checklist on the last page of the application form) accompanies the application then it is possible that a decision can be reached within a five week period – so long as the application is submitted by the end of a calendar month.  For applications submitted at the end of July and November the timescale will be twice as long because of summer and Christmas breaks.

 

WHAT HAPPENS WHEN A GRANT IS APPROVED?

Conditions will be attached to all grant offers.  You will be required to accept those conditions.  Payment is normally made in arrears upon the production of invoices or receipts. Payments in advance can be made if needed.

 

MORE INFORMATION

If you require any further assistance please do not hesitate to contact the Parish Council Clerk, Crispin Davies.  Telephone 01303 239500 or email lymingepc@btconnect.com